Final Attendee Guidelines
1 - EVENT DATES
Dates: June 18th - 22nd, 2025
Venue: Hotel Windsor Oceânico (Convention Center)
Address: R. Martinho de Mesquita, 129 - Barra da Tijuca, Rio de Janeiro - RJ, Brazil
2 -ENTRY INTO BRAZIL
Please ensure you bring your passport and, if applicable, a valid VISA.
TRAVELERS GUIDE
An informational guide for international attendees is available on the event website. It includes practical tips for your stay in Brazil and at the Congress.
https://itc2025.com/site/itc2025/travelers-guide
TOUR PACKAGES
You can contact CCM Tur, the official tourism agency of 17th International Thyroid Congress, for information and tour options, or visit our stand in the Exhibition Area.
3 - HOTELS AND TRANSPORTATION
HOTELS
We recommend saving your hotel’s address on Google Maps or Waze.
Please check your hotel's check-in/check-out times.
If you booked through the official travel agency (CCM Tur), contact:
Gabriela Colombo | [email protected] | +55 51 99108-6352 (WhatsApp)
Private Transportation Service
We strongly recommend booking private transfers with CCM Tur, the official travel agency, for safety and convenience. Travel time from Rio’s airports (Galeão or Santos Dumont) to the venue is approximately 40–45 minutes. Speakers are encouraged to book in advance.
Taxi Service
If using a taxi, please book at authorized airport counters. Avoid accepting rides from individuals offering services outside the arrival area.
Uber
Uber services are available at designated Uber Lounges in both airports:
Santos Dumont: Bossa Nova Mall (turn left upon exiting the arrivals area).
Galeão: Between Terminals 1 & 2. Follow the signs from Domestic Arrivals.
Choose your pick-up zone (Orange, Green, or Purple) when requesting your ride.
4 - WEATHER FORECAST
Overall, expect mild winter conditions with daytime temperatures ranging from 23°C to 26°C (73°F to 79°F) and nighttime lows between 17°C and 21°C (63°F to 70°F).
There is a possibility of light rain on June 19 and 20.
For more details you can visit the AccuWeather monthly forecast for Rio de Janeiro
5 - REGISTRATION & BADGE PICKUP
EXPRESS BADGE PICKUP | EXCLUSIVE FOR CONFIRMED REGISTRATION
The Express Badge Pickup will be available in some hotels upon your arrival, from June 17th - 18th.
If your registration is already paid and confirmed, take advantage of this service and get ready to arrive at the Venue and proceed straight to the activities rooms.
Hotels with this service available: Windsor Oceânico, Windsor Barra and Laghetto Lifestyle
Service Hours:
- June 17th | 2pm - 9pm
- June 18th | 10am - 9pm
On-Site Registration (Venue Ground Floor)
- Self-Registration Stations: For confirmed & paid participants
- Registration Desk: For all attendees, including those with pending payments
Hours of Operation:
- June 18th | 8am – 6pm
- June 19th | 7am – 8pm
- June 20th | 6:30am – 6:30pm
- June 21th | 6:30am – 6pm
- June 22th | 7:30am – 4pm
We strongly encourage attendees to complete any pending payments in advance to avoid delays.
Pending Payment Details
- Cash: Please bring the amount in Brazilian reais (BRL). If not possible, bring the exact amount in USD (change will be in BRL only).
- Cards: International credit and debit cards are accepted (check your card’s international transaction settings).
Identification Badges
Badges are mandatory for access to all event areas. Security will strictly enforce badge usage.
Ribbons will be provided to identify participant categories:
- ATA, AOTA, ETA, LATS, Secretary: Available at respective society booths
- LOC, POC, Speakers: Available at the Slide Preview Room
- Presenters (Short Oral, Oral, Poster): Collect at the Abstract Desks
If you misplace your badge, a replacement can be issued for BRL 50.00.
6 - LUGGAGE STORAGE
Available at the 2nd basement level:
June 18th | 8am - 6pm
June 19th | 7am - 9pm
June 20th | 6:30am - 6:30pm
June 21st | 6:30am - 6pm
June 22nd | 7:30am - 4pm
Note: Luggage can only be collected during these hours.
7 - OFFICIAL LANGUAGE
The official language of the Congress is English. There will be no simultaneous translation.
8 - PRE-CONGRESS COURSES
Dates: June 18–19 (afternoon/morning)
Registration required through My Login Area on the website (if available).
If spots remain, you may register on-site at the Registration Desk.
Attention: For those who will not participate in the courses, we reiterate that June 18th (afternoon) and June 19th (morning time) are dedicated exclusively to these activities.
Check out the full scientific program at the website
9 - ABSTRACT PRESENTATIONS
Presentation details are available under Abstracts >> Accepted Abstracts. Final guidelines will also be available on the website.
Final guidelines will also be available on the website.
10 - ITC 2025 OFICIAL APP
Download the ITC 2025 Congress App from the Apple App Store or Google Play Store for the full program, speaker list, and updates.
Find the tutorial and download links on website: https://itc2025.com/site/itc2025/app
11 - INTERNET
ITC 2025 will provide Wi-Fi networks.
NETWORK: Merck
PASSWORD: Visit_Us
12 - SOCIAL ACTIVITIES
WELCOME RECEPTION
June 19th | 8pm - 9pm
Windsor Oceânico - 2nd basement level
SOCIAL EVENING: A NIGHT IN RIO
Date: June 21 | 7:30 PM – 10:30 PM
Venue: Assador, Av. Infante Dom Henrique, Flamengo, Rio de Janeiro
Tickets: USD 100
Important: Limited availability – only confirmed, paid reservations will be accepted.
We encourage early payment to secure your spot. Details available on the website.
Check out the website for detailed information
13 - CERTIFICATES
Participation certificates will be available starting June 30th on the event website:
- Click on “Certificates”
- Enter your registration email
- Complete the Satisfaction Survey
- Download or print your certificate
Note: Certificates will be issued only to participants attending in person.
14 - ROOM CAPACITY
Please note that all rooms will operate under strict capacity limits. Once full, entry will be restricted as per fire safety regulations.
15. MEDICAL EVENT REGULATIONS
This event complies with ANVISA RDC 96/08 and the Interfarma Code of Conduct.
ANVISA communication protocol: 2025031945
16 - SECURITY & GENERAL RECOMMENDATIONS
While the Congress provides security, please remain attentive to your personal belongings. Do not leave items unattended in session rooms or common areas. Please silence or switch off mobile devices during scientific sessions.
Please do not hesitate to contact us if you require further details or if you have any questions about your participation.
We wish you an excellent event!